Viewing and Exporting Users’ Responses

Once others have taken your assessment, you can view and export their responses from within your Assessment Generator account.  

Viewing Users’ Responses

Select the “Responses” link in the menu underneath your assessment.  When you click on this link, it will take you a list of all the people who have taken your assessment.

Selecting Responses

You can also select “View Responses” from the Actions Menu in your assessment editor to see your users’ responses.

View Responses

Filtering Responses

On this page, you’ll see the list of the people who have taken your assessment.

At the top of the page are some filter fields that you can use to narrow down the list of respondents as desired. This is especially valuable if you have a large number of respondents and only want to see a subset of them at a time.

You can filter by start and end date, by the name (or email address) of a respondent, and by group name (see Tagging Results by User Groups for more details)

filters on response page

List of Respondents

Below and to the right of the filter fields, you can see how many times your assessment has been taken.  

The list on this page shows the names and email addresses of the users who have completed your assessment, the date when they took it, and the score that they received. It also shows the group name (if one was specified when sharing your assessment URL from the “Add to Site” page).

Viewing a User’s Response Details

When you mouse-over each name in this list, you’ll see a menu of options appear.

respondent menu options

The first option is Details.  When you click on the Details link it will again show you the person’s name who completed your assessment along with their email address.  

Response Details

You’ll also see the date and time when they took your assessment and how long they took to complete it in hours, minutes, and seconds. 

Their score is also shown here as well as how they answered each individual question.  The specific point values that they scored on each question are also shown.

Actions Menu

In the upper right-hand corner of this screen is the Actions menu.  From here you can edit your assessment, test your assessment and return to the list of assessments in your account.  You can also return to the view responses page, or you can return to your list of assessments.

Click “View Responses” to return to the Responses page.

Response Actions Menu

Filter by Respondent

To the right of the Details link is the Filter by Respondent menu option.

filter by respondent option

Clicking this link will filter your list of respondents so that only the person matching that name and email address will be shown.

This is useful when a person takes your assessment multiple times and you want to see how their results have changed over time.

Resend User’s Results

Next in the responses menu is the option to resend a user’s results to them via email.  

resend user's results

Delete User’s Results

Finally, we also have an option to delete a user’s results. 

Delete User's Results

To prevent accidental deletion of results, you will need to click the Delete button twice to delete a respondent’s results.

Exporting Users’ Responses

From the top of the actions menu on this page, you can choose to export your users’ responses in a CSV format.  

If you have any filters set, then only the responses that match your filters will be exported.

Export Responses

When this option is selected a window will pop-up on your screen.

As the message in this window explains, the responses matching the filters you have set will be delivered by email to the account holder’s email address once you click on the “Export” button.

If you wish to also send these responses to other email addresses, you may do so by entering those addresses on the line below.

Please keep in mind your own privacy policies and ensure that the email addresses are entered correctly when using this feature.

export responses window

After you click on the “Export” button a message will show at the top of your screen to let you know that your responses are on their way.

Export Response Message

An email notification will be sent to the account holder (and the other email recipients that you specified) when your export is complete. The message includes a button so you can download your results to your computer.

Download Results email message

You can then open this file in your preferred spreadsheet program and analyze your users’ assessment results as desired.

Please review the rest of our User Guide to learn more about our software.