Viewing and Downloading Users’ Responses

Once others have taken your assessment, you can view and download their responses from within your Assessment Generator account.  

Viewing Users’ Responses

Select the “Responses” link in the menu underneath your assessment.  When you click on this link, it will take you a list of all the people who have taken your assessment.

Selecting Responses

You can also select “View Responses” from the Actions Menu in your assessment editor to see your users’ responses.

View Responses

In the upper right corner, you can see how many times your assessment has been taken.  Also shown here is your assessment completion rate.  This rate represents the ratio of the number of times your assessment has been completed to the number of times your assessment was opened but not completed.

List of Responses

The list on this page shows the names and email addresses of the users who have completed your assessment, the date when they took it, and the score that they received. It also shows the group name (if one was specified when sharing your assessment URL from the “Add to Site” page).

Viewing a User’s Response Details

When you mouse-over each name in this list, you’ll see a menu of options appear.

Response Details Link

The first option is Details.  When you click on the Details link it will again show you the person’s name who completed your assessment along with their email address.  

Response Details

You’ll also see the date and time when they took your assessment and how long they took to complete it in hours, minutes, and seconds. 

Their score is also shown here as well as how they answered each individual question.  The specific point values that they scored on each question are also shown.

In the upper right-hand corner of this screen is the Actions menu.  From here you can edit your assessment and you can test your assessment.  You can also return to the view responses page, or you can return to your list of assessments. We’ll return to the View Responses page.

Response Actions Menu

Next in the responses menu is the option to resend a user’s results to them via email.  We also have an option to delete a user’s results. 

Resend Link

Downloading Users’ Responses

From the top of the actions menu on this page, you can choose to download all of your users’ responses in a CSV format.  

Download Responses

When this option is selected a message will be shown indicating that the download has begun.

Download Message

An email notification will be sent to the account holder when it is complete. It includes a button so you can download your results to your computer.

Download Results email message

You can then open this file in your preferred spreadsheet program and analyze your users’ assessment results as desired.

Please review the rest of our User Guide to learn more about our software.